In order to prevent the spread of COVID-19 infection in the district, facilities operations will be geared toward meeting social distancing requirements and cleaning frequently touched spaces regularly. In carrying out projects or tasks supporting infection control, requirements will be met for changes associated with building spaces. Plans for changes or additions to facilities that require review by the Office of Facilities Planning (OFP), will be submitted to comply with the requirements of the 2020 New York State Uniform Fire Prevention and Building Code (BC) and the State Energy Conservation Code.

The function, position and operation of stairs and corridor doors, which have closers with automatic hold opens (and are automatically released by the fire alarm system), will remain unchanged.

The FEH BOCES plans to meet the deadline for submission of Building Condition Survey or Visual Inspections on time. In addition, lead in water sampling will be carried out upon the reopening of school under conditions consistent with when the building is “normally occupied.”

Upon reopening, the district plans to increase ventilation, to the greatest extent possible. Water systems will be flushed in buildings that have been unoccupied.

The following actions will be taken as needed:

  • Work with engineers to establish sufficient fresh air exchange.
  • Drinking fountains are required by code 1 per 100 occupants. To comply FEH BOCES will turn off the fountain portion and leave the bottle refill portion on for each drinking fountain.
  • Minimum number of toilet fixtures that must be available for use in a building is established in the building code.
  • Maintain adequate, Code required ventilation (natural or mechanical) as designed.
  • If other air cleaning equipment (e.g. new technology) is proposed, submit to OFP for review and approval.

Emergency Response Protocols & Drills

The 2020-2021 school year may include hybrid models of the traditional school day. Emergency response drills, including evacuation and lockdown drills, may be spread across the different student populations dependent on the day each population is present the day the drills are scheduled.

Emergency Response Protocol;

  • Shelter-In-Place
  • Hold-In-Place
  • Evacuation
  • Lockout
  • Lockdown
  • Fire Drills


Areas will be identified in each school that will be used for the Shelter-in-Place along with areas that cannot be used for due to certain types of environmental hazards (i.e.: high winds, tornado, etc.). Shelter-In-Place protocols will be the same with the following changes:

  • Provide 6 feet of space between students and staff during the Shelter-In-Place
  • Use of face coverings throughout the event may be considered
  • If 6 feet between staff and students cannot be achieved, face coverings should be worn at all times during the event
  • Plan to have extra face coverings on hand in the event that a person does not have one
  • Listen for updates and respond accordingly


Hold-In-Place protocols will be the same the following changes:

  • Provide 6 feet of space between students and staff during the Hold-In-Place
  • Use of face coverings throughout the event may be considered
  • If 6 feet between people cannot be achieved, face coverings should be worn at all times during the event
  • Plan to have extra face coverings on hand in the event that a person does not have one
  • Listen for updates and respond accordingly


Evacuation protocols will be routinely the same with some minor adjustments:

  • Identify areas outside of the building in advance that will allow 6 feet of separation of students and staff. Verify that students and staff will not impede emergency responders
  • In effort to get all staff and students out of the building as quickly and efficiently as possible, face coverings should be worn at all times
  • Plan to have extra face coverings on hand in the event that a person does not have one
  • Identify, in advance, who will be holding the door to get out of the building, therefore reducing the amount of people touching the door hardware when leaving the building. Personnel that will be conducting this task may be assigned to holding the door for one or more classrooms or until confirmation that everyone has vacated the building
  • As written in the established protocols, bring all necessary items needed and consider adding the following items: extra face coverings, in the event a face covering becomes unusable and hand sanitizer
  • If no extra face coverings are available, instruct anyone that does not have a face covering to use their shirt to cover their nose and mouth during the event


Lockout protocols will be the same, besides maintaining six (6) feet of space between students and staff in the area.


During a Lockdown, there will be a violation of the six (6) foot recommendation between people. In order to protect life safety, lockdown protocols will be mostly the same process as they have been conducted in the past.

  • Evaluate, in advance, if there is room to social distance without being in the line of sight
  • Face coverings should be worn during the event at all times
  • Plan to have extra face coverings on hand in the event that a person does not have one

Reopening Mandatory Requirements

  • All Locations

General Health and Safety AssurancesFire Code ComplianceDoorways

Emergency Drills


Lead Testing due in 2020

All of these assurances have been certified in the portal.

Considerations for Reopening Plans

  • AEC

Time Management:As a natural course of how we are structured, buses arrive in a staggered format so we won’t have a mass congregation at the entrances. Students based on class location will enter/leave the building via the entrance closest to their classrooms.
Leave Doors Open:

Any door that is not fire rated and doesn’t have an automatic closure will be left open.

Plastic Separators:

These will not be utilized in classroom spaces. If they are utilized in office spaces we will ensure they are fire compliant.

Alcohol-based Hand Rub Dispensers:

These will be located at entrances, in classrooms and throughout the building for ease of access.

Dividers at doors and other points of congregation:

Security Vestibule/Reception areas

Security Stations will remain at all entrances of each building.

  • Where a multi- entrance design is used, additional security posts will be instituted.
  • They will serve as the primary location for accounting for all individuals entering and exiting the building.
  • Polycarbonate barriers have been installed to protect all individuals.
  • Floor demarcations have been installed to indicate where visitors shall stand to maintain social distance.
  • Reception areas have had seating removed or adequately spaced to provide at minimum of 6ft of separation.
  • Frequently touched materials such as magazines have been removed

Required Square Footage

We are utilizing classroom spaces as designed. We are not expanding space or using any other space.

Plumbing Facilities and Fixtures

Toilet and Sink Fixtures: We are at a minimum of toilet facilities so we will be leaving all of them open, We will be cleaning with disinfectant and sink fixtures four times per day.

Drinking Water Facilities:

The drinking fountain portion for the fountain will be shut down. Students and staff will use bottles and the bottle filler function on the water fountains.


Due to a Capital Project both facilities have updated air units which are in compliances with air quality requirements. To increase efficiency we will be installing new Merv rated filters in each unit which are Covid-19 compliant. We will also be encouraging the opening of windows to increase the air ventilation.


FEH BOCES will ensure sufficient ventilation and fresh air to all spaces of occupancy by means of:

  • Modifications to the Building Management Systems to allow fresh air dampers to introduce more outside air.
  • Air handling systems have been inspected for function with higher MERV rated filters.
    • Where applicable filters will be exchanged for MERV rating ranging from 11-13.
  • Spaces where fresh air is limited due to original building systems, fresh air will be introduced through open windows and doors.
  • Fan motors speeds will be increased where applicable to ensure volume and flow of 15cfm minimum.
  • More frequent maintenance and inspection of the systems will occur to mitigate extra strain on systems.
  • Filter replacement schedules will be more frequent.

Cleaning and Disinfection

FEH BOCES will ensure adherence to hygiene and cleaning and disinfection requirements as advised by the CDC and DOH, including “Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19,” and the “STOP THE SPREAD” poster, as applicable. Cleaning and disinfection logs will be maintained that include the date, time, and scope of cleaning and disinfection.

Examples of facility types where cleaning and disinfection frequency will be distinguished include

  • Bathrooms
  • Health offices, isolation rooms
  • Administrative offices (main office, reception area)
  • Frequently touched surfaces in common areas (door handles, elevator buttons, copy machine keypads, etc.)
  • Break rooms
  • Cafeterias/Kitchens
  • Computer labs
  • Science labs
  • Classrooms
  • Maintenance offices and work areas
  • Buses, school vehicles
  • Libraries
  • Large meeting areas (auditoriums, gymnasiums, music rooms)
  • Playgrounds (cleaning only)
  • Outdoor seating areas (plastic or metal)

Students, faculty, and staff will be trained on proper hand and respiratory hygiene, and such information will be provided to parents and/or legal guardians on ways to reinforce this at home.

The district will provide and maintain hand hygiene stations around the school, as follows:

  • For hand washing: soap, running warm water, and disposable paper towels.
  • For hand sanitizing: an alcohol-based hand sanitizer containing at least 60% alcohol for areas where hand washing facilities may not be available or practical.
  • Accommodations for students who cannot use hand sanitizer will be made.

Regular cleaning and disinfection of the facilities will occur, including more frequent cleaning and disinfection for high-risk and frequently touched surfaces. This will include desks and cafeteria tables, which should be cleaned and disinfected between each individual’s use. Cleaning and disinfection will be rigorous and ongoing and will occur at least daily, or more frequently as needed.

FEH BOCES will ensure regular cleaning and disinfection of restrooms. Restrooms should be cleaned and disinfected more often depending on frequency of use.

For more information about how cleaning and disinfection information will be communicated to students, families and staff members, visit the Health and Safety portion of our reopening plan. Disinfectants must be products that meet EPA criteria for use against SARS-Cov-2, the virus that causes COVID-19, and be appropriate for the surface.